2- Advertise Your Fundraising With Portraits Event
Write the date, location, name, and phone number on the posters and put them up in
several places, such as:
- around your organization
- at your school
- local shopping area
- see FAQ for other suggestions

3 – Make appointments for your Fundraising With Portraits Event
Families will call or send their coupon to the Event Coordinator requesting an appointment.  Use a pencil to make these appointments as people tend to change their minds as the date of the Shoot nears.

• Assign each family a 15 minute appointment time as close as possible to their request and
record their name and phone number on the appointment sheet provided families must pay first to obtain an appointment.

• Send an appointment reminder to the family

• Keep your appointments condensed as much as possible

• Reserve 30 minutes to an hour during the middle of the day to provide the
photographer/portrait passer a meal break. (Sat/Sun only)

4 – The Photography Shoot Day

The hard part is over.

• Location- For the photography room, we will need an open space of at least
20ft x 40 ft with a minimum ceiling height of 9ft and an easily accessible
power outlet. Ideally there will be few or no windows. We will also need
access to bathroom facilities. Places that have worked well at other schools
would be: a classroom, the media center, gymnasium, or cafeteria.

• Location-For the viewing room, we need a separate room that is at least 8×8 foot,
two 6 or 8 foot tables, six chairs, and an easily accessible power outlet.   It is best to
have a private room for the portrait viewings.

• Meet the photographer 2 hours before the first appointment.

Answers to frequently asked questions

• You keep the full $20 donated by each family.

• We require a minimum of 25 families for one day or 50 for 2 days to be paid and
scheduled before we can send a photographer. A final decision will be made 1
week prior to your photography day.

• This special fundraising offer is for a FAMILY portrait! Children must be
photographed with a parent or a legal guardian.

• Our special Fundraising Offer is limited to one coupon per family. No adult or child
may appear more than once in this family portrait special.

• Each family portrait session will include a variety of poses – family, children,
parents, or any special requests.

• Other advertising suggestions

- Marquee in front of organization
- Tell everyone to invite friends
- Advertise in weekly newsletter
- Use your automated phone or e-mail service
- Use your local media- TV, radio, newspaper
- Offer special night or special offer to staff members who participate

• Additional portraits will be available to order or purchase on the viewing dayi including
canvas wall portraits, framing and Holidays Cards.

• Organizations receives a commission on the additional sales

- 50 families photographed – 3%
- 100 families photographed- 5%
- 150 families photographed- 7%
- 200 families photographed- 10%

• We want to thank The Coordinator for all their hard work

- 50 families- whole package free
- 75 families- also upgrade to framed 11 x 14 canvas portrait
- 100 families- also upgrade to 25 4 x 7 Holiday Cards
- 125 families- also upgrade to a 16 x 20 masonite portrait
- 150 families & up- also upgrade to a frame for the 16 x 20 masonite portrait

Thank you for the opportunity to work with you and the families associated with your
organization. We appreciate all your time and effort in helping us to organize your Fundraising With Portraits Event and we are confident that together we can make this one of your best and most requested fundraisers ever.

For questions, concerns or suggestions, contact us today:
E-mail to jonherrera@fundraising-with-portraits.com

2- Advertise Your Fundraising With Portraits Event
Write the date, location, name, and phone number on the posters and put them up in
several places, such as:
- around your organization
- at your school
- local shopping area
- see FAQ for other suggestions

3 – Make appointments for your Fundraising With Portraits Event Families will call or send their coupon to the Event Coordinator requesting an appointment

• Assign each family a 15 minute appointment time as close as possible to their request and
record their name and phone number on the appointment sheet provided- families must pay first to obtain an appointment.

• Send an appointment reminder to the family

• Keep your appointments condensed as much as possible

• Reserve 30 minutes to an hour during the middle of the day to provide the
photographer a meal break. (Sat/Sun only)

4 – The Photography Shoot Day
The hard part is over.

• Location- For the photography room, we will need an open space of at least
20ft x 40 ft with a minimum ceiling height of 9ft and an easily accessible
power outlet. Ideally there will be few or no windows. We will also need
access to bathroom facilities. Places that have worked well at other schools
would be: a classroom, the media center, gymnasium, or cafeteria.

• Location-For the viewing room, we need a separate room that is at least 8×8 foot,
two 6 or 8 foot tables, six chairs, and an easily accessible power outlet.   It is best to
have a private room for the portrait viewings.

• Meet the photographer 2 hours before the first appointment.

Answers to frequently asked questions

• You keep the full $20 donated by each family.

• We require a minimum of 25 families for one day or 50 for 2 days to be paid and
scheduled before we can send a photographer. A final decision will be made 1
week prior to your photography day.

• This special fundraising offer is for a FAMILY portrait! Children must be
photographed with a parent or a legal guardian.

• Our special Fundraising Offer is limited to one coupon per family. No adult or child
may appear more than once in this family portrait special.

• Each family portrait session will include a variety of poses – family, children,
parents, or any special requests.

• Other advertising suggestions
- Marquee in front of organization
- Tell everyone to invite friends
- Advertise in weekly newsletter
- Use your automated phone or e-mail service
- Use your local media- TV, radio, newspaper
- Offer special night or special offer to staff members who participate

• Additional portraits will be available to order or purchase on the viewing dayi including
canvas wall portraits, framing and Holidays Cards.

• Organizations receives a commission on the additional sales
- 50 families photographed – 3%
- 100 families photographed- 5%
- 150 families photographed- 7%
- 200 families photographed- 10%

• We want to thank The Coordinator for all their hard work
- 50 families- whole package free
- 75 families- also upgrade to framed 11 x 14 canvas portrait
- 100 families- also upgrade to 25 4 x 7 Holiday Cards
- 125 families- also upgrade to a 16 x 20 masonite portrait
- 150 families & up- also upgrade to a frame for the 16 x 20 masonite portrait
Thank you for the opportunity to work with you and the families associated with your
organization. We appreciate all your time and effort in helping us to organize your Fundraising With Portraits Event and we are confident that together we can make this one of your best and most requested fundraisers ever.

For questions, concerns or suggestions, contact us today at:
E-mail to jonherrera@fundraising-with-portraits.com